Copying Archives Material

You can copy archival records for research or private study. If you intend to use copies for any other purpose (eg. print or electronic publication, exhibition, commercial purposes, etc.) you must get written permission from the Public Archives and Records Office.

Reproducing archival material is subject to Canadian copyright law, Freedom of Information and Protection of Privacy (FOIPP) law, and donor agreements. You are responsible for establishing copyright status and clearance for any material you want to copy.

Restrictions may also apply if the material you want to copy is in fragile condition or an unmanageable size.

How can I get archival material copied?

You can make copies yourself using your personal camera or cell phone (some restrictions apply) or the on-site microfilm scanner. Personal scanners are not permitted.  

You can request photocopies, microfilm prints, digital images, and audio recordings for a fee.

Using a personal camera or cell phone

If you use your camera or cell phone to copy archival material you must:

  • read and sign a Personal Camera Use Agreement and display a marker indicating you have done so at your workplace;
  • make sure copying does not pose a risk to the material;
  • confirm copying is not prohibited by donor agreement or institutional policy;
  • ensure you do not disturb other researchers or staff; and
  • understand that your reproduction may be subject to copyright law

Using the on-site microfilm scanner

The self-serve UScan machine is available in the Reading Room on a first-come, first-serve basis. You must save your scans to a USB memory stick and respect all copyright law and donor agreements.

Requesting copies of archival material

You will find forms to request photocopies, microfilm prints, and digital images in the Reading Room. A partial prepayment may be required for large-volume orders. Make cheques payable to Provincial Treasurer of Prince Edward Island.

If you order copies by mail or phone, ensure accuracy by including as much detail as possible in your order:

  • name/title and type of document
  • date
  • accession number, if applicable, name of the individuals involved, type of event
  • any relevant volume, page, column numbers

Fees for copying Archives material

All copying fees are subject to applicable taxes. A $5 handling fee applies to large-format material requiring off-site copying. Make cheques payable to Provincial Treasurer of Prince Edward Island.

Photographs are available in digital format (TIFF or JPEG, typically up to 600 resolution). You must sign an Acceptable Image Use and Conditions agreement when placing an image order.

  • Type of Copy: Photocopy
    Size: 8” x 11” / 8” x 14”
    Cost: $0.25 per page
    Large order surcharge (100+ copies): $8
    Minimum mailout fee: $5 (up to 20 copies)
    Processing time: 24-48 hours
     
  • Type of Copy: Microfilm print
    Size: 8” x 11” / 8” x 14”
    Cost: $0.50 per page
    Large order surcharge (50+ copies): $8
    Minimum mailout fee: $5 (up to 20 copies)
    Processing time: 24-48 hours
     
  • Type of Copy: Large format photocopy or microfilm print
    Size: 11” x 17”
    Cost: $1 per page
    Large order surcharge (100+ copies): $8
    Minimum mailout fee: $5 (up to 5 copies)
    Processing time: 24-48 hours
     
  • Type of Copy: Digital image (already scanned)
    Cost: $5 per image
    Large order surcharge (30+ images): 20 per cent above base amount 
    CD cost: $3 per CD (or provide your own CD or memory stick)
    Processing time: 1-2 weeks depending on workload, etc. Rush orders may be possible at double cost.
     
  • Type of Copy: Digital image (requires scanning)
    Cost: $10 per image
    Large order surcharge (30+ images): 20 per cent above base amount
    CD cost: $3 per CD (or provide your own CD or memory stick)
    Processing time: 1-2 weeks depending on workload, etc. Rush orders may be possible at double cost.
     
  • Type of Copy: Audio and video recording
    Cost: $10 per CD ; $5 per CD if you provide your own CD
    Processing time: 2-4 weeks depending on workload, etc.
     
  • Type of Copy: Microfilm reels
    See staff or email archives@gov.pe.ca for details and availability of this service.
Published date: 
May 21, 2015
Education and Lifelong Learning

General Inquiries

The Archives is taking COVID-19 precautions. 
 
There is a limit of five (5) researchers permitted in the Reading Room at one time. Researchers are asked to book an appointment in advance by calling 902-368-4290 or emailing archives@gov.pe.ca. Limited walk-in bookings may be available on a first come, first served basis.
 

Public Archives and Records Office
Atlantic Technology Centre (ATC), Suite L20
176 Great George Street
PO Box 1000
Charlottetown, PE C1A 7M4

Phone: 902-368-4290
Fax: 902-368-6327

archives@gov.pe.ca

June-October 2020:
Monday to Friday, 9am-3pm