Gatherings Guidance - Phase 4
Phase 4 and beyond will be a new way of life, a new “normal” for Prince Edward Island.
Phase #4 beginning June 26, 2020
Re-introducing larger organized gatherings (e.g. worship services, organized sports and recreation, day camps, events including weddings, funerals, burials, and graduations) of no more than 50 people indoor or outdoor from different households with:
- An operational plan that is made available on inspection
- Physical distancing of 2 meters maintained with individuals who are not part of one’s household
- Limited sharing of equipment among individuals from different households and precautions taken
For personal gatherings (e.g. large families having visitors or playing frisbee in the park), limits remain the same of 15 people indoors and 20 people outdoors from different households, while maintaining a two-metre separation.
General guidance for personal and organized gatherings:
- Physical distancing with individuals who are not part of one’s household must still be maintained.
- For hosts and organizers, the ability to ensure individuals are physically distancing must be carefully considered, including whether the consumption of alcohol or cannabis will be involved.
- Use virtual, video, or teleconferencing technology to engage people from home wherever possible.
- Take extra precautions if you are at increased risk, especially those who are aged 65 years and older, have a compromised immune system, and/or have underlying medical conditions, or organizing a gathering where individuals at increased risk may be present.
- Singing is permitted provided singers/vocalists are a minimum of 3.5 metres (12 feet) apart from each other and everyone else.
- Vigorous vocalization should be avoided when closer than 12 feet distance from other individuals (e.g. shouting, cheering).
- Limit shared equipment among individuals from different households (e.g. soccer ball, outdoor playground equipment). Should anything be shared, take precautions such as hand hygiene, no one participating who is ill, and sanitize shared items regularly.
- Re-use of items that cannot be easily cleaned and sanitized should be avoided.
- People from different households can carpool or share drives if physical distancing is maintained, or if it cannot be maintained, a non-medical mask is recommended.
- For greater clarity, an operational plan is not required for gatherings like weddings, personal faith gatherings, or recreational activities that occur in a person’s primary residence or on personal property (not open to the public), where the numbers fall within the personal gathering limit of 15 indoors or 20 outdoors. If the gathering exceeds the personal gathering limits, or is organized by a business, service or organization, an operational plan is required.
This guidance does not apply to:
- Retailers – see Retail Operations Guidelines
- Restaurants – see Food Premises Guidance
- Fitness facilities, gyms, and libraries, except for group classes or gatherings on those premises – see Fitness Facilities Guidance
- Drive-in events
- Child care facilities
These recommendations apply to any personal gathering in a private dwelling, including apartments and condominiums, or in a public space, which include members from different households, not associated with a business, service or organization.
- Do not have visitors if a member of your household is in self-isolation.
- You may extend your household unit by one or two members who are important to supporting your household or who you feel may need closer contact and support. This guideline does not apply to these one or two individuals who effectively become an extended part of your household (except if anyone involved is required to self-isolate).
- Clean and disinfect commonly touched surfaces in shared spaces like bathrooms, kitchens, and living rooms before and after a gathering.
- Ensure visitors have access to a hand sanitizer that contains 60%-80% alcohol or the ability to wash hands often with soap and water for at least 20 seconds.
- If sharing food, do not serve buffet style and do not share utensils.
- Avoid or modify activities that involve physical contact.
- Do not join or host a gathering if you are sick.
- Keep a log of interactions to self-monitor and to facilitate contact tracing should a case of COVID-19 be detected.
- Sleepovers with children from different households are recommended to take the following measures in addition to those above:
- The visiting child sleeps in a separate room or a minimum of two metres (six feet) from other members of the household.
- Restrict sleepovers to one visiting child only, unless multiple visiting children are from the same household and can stay in the same room together.
Shared common areas in apartment buildings and condominiums
- Follow gathering limits, as above, for each separate common area.
- A common area includes any space identified as a common gathering area for purposes of socialization and/or recreation, including, but not limited to, games rooms, TV rooms and outdoor picnic areas.
- Indoor common areas should only be opened if indoor gathering limits can be maintained and the space can be sanitized between each use. If this isn’t feasible, indoor common areas should remain closed.
- Gatherings may not be held in hallways, stairwells, foyers, laundry facilities, and other pass-through or utilitarian areas and rooms.
Large, shared outdoor recreational spaces including trails, parks and beaches
- Each group of individuals must follow outdoor gathering limits.
- Avoid “ganging up” with other individuals or groups if it would bring you over the outdoor gathering limit.
- When encountering other individuals or groups, maintain physical distancing at all times.
Additional measures for organized gatherings, coordinated by organizers, businesses, services, or organizations :
- Develop and follow an operational plan detailing methods to mitigate transmission of disease.
- Take every reasonable step to ensure physical distancing (including organizers and/or members of the public) of two metres (six feet) between each other.
- Take every reasonable step required to prevent organizers and/or participants who are required to self-isolate from entering workplaces or other gathering spaces.
- Develop and follow an exclusion policy that ensures symptomatic organizers and/or participants are immediately excluded from event activities.
- Ensure enhanced cleaning and disinfection of shared areas and surfaces.
- Ensure hand washing stations or hand sanitizing products are available and accessible.
- Where washroom access is provided:
- Ensure hand washing stations or hand sanitizing products are available for use, and re–stocked as needed,
- Frequent cleaning and disinfection must take place throughout the gathering, and
- Consider limiting the number of available stalls and urinals to discourage overcrowding in washrooms.
- The number of individuals permitted to gather include any participants, volunteers and spectators present at or near the gathering. Paid staff are excluded from the gathering limit, within reason.
- For facilities (indoor or outdoor) with separate rooms or large spaces that can accommodate more than one gathering at a time, multiple gatherings up to a maximum of 100 people may be held, provided:
- groups are kept separate
- the multiple gatherings guidance is followed
Pre-approval of operational plans is required for multiple gatherings involving 50 or more people.
- Operations must keep daily records of at minimum, one person per household and the number of individuals per household present. This can be done with a responsible person completing attendance on site or electronically with verification on site. Records including the names and phone number should be kept for one month to facilitate contact tracing in the event of an outbreak. Operations should have an internal process in place to quickly retrieve these records, should the records be needed, even on weekends. These records should be stored in a safe, secure location for one month after creation of the records and then disposed of using a secure destruction method to maintain the confidentiality of participants. For paper records, secure destruction means, at minimum, cross-cut shredding.
- Print and post signage outlining policies and procedures such as:
- Physical distancing expectations,
- Hand hygiene,
- Respiratory etiquette (coughing and sneezing), and
- Cleaning and disinfection practices and expectations.
- Print and post signage to notify individuals that they should not attend if they have symptoms of COVID-19.