Gouvernement

Municipal Election Documents

Date de publication: le 18 Juillet 2025

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The Municipal Government Act and its regulations require that certain information be recorded or published in a particular form. There are forms that must be filled out by candidates, election officials, the Chief Administrative Officer and electors/voters under certain circumstances. These forms are all listed below.

Election Forms

Template Name	Description	Download Link
Election Official Declaration Form	Elections officials must make a declaration that they will faithfully and impartially perform their duties in the administration of the election. The Municipal Electoral Officer and Deputy Electoral Officer are appointed by council resolution so no form is required.	Election Official Declaration Form
Notice of Nomination	The Notice of Nomination (which can be modified for a By-Election) must be posted in at least one print format (e.g. posters, newspaper, or newsletter) and one electronic format (e.g. website, Facebook, e-newsletter). The notice must be posted at the election office and the municipal office.	Notice of Nomination for an Election
Notice of Election	The Notice of Election (which can be modified for a By-Election) must be posted in at least one print format (e.g. posters, newspaper, or newsletter) and one electronic format (e.g. website, Facebook, e-newsletter). The notice must be posted at the election office and the municipal office.	Notice of Election
Oath of Elector	Form is used at an election for a variety circumstances (e.g., proof of residence, eligibility is challenged, when an elector requires assistance voting, discrepancy with official list of electors, r name struck out in error).	Oath of Elector
Candidate Nomination Form	Used by a candidate to obtain nominations in order to become an official candidate for Mayor or Councillor.	Candidate Nomination Form
Candidate Withdrawal Form	Used by a candidate to withdraw from nomination and election proceedings.	Candidate withdrawal Form
Agent Form	Authorizes a candidate to appoint an agent to represent them.	Agent Form
Campaign Contributions and Expenses	All candidates (whether elected or not) must file a Campaign Contributions and Election Expenses Form within two months of the election.	Campaign Contributions Election Expenses form
Disclosure Statement	All council members must file a Council Member Disclosure Statement with the Chief Administrative Officer (CAO) of the municipality.	Disclosure Statement
Council Oath of Office	All council members must swear or affirm an oath of office.	Council Oath of Office
Election Summary Report	The CAO must the Election Summary Report to Municipal Affairs within 10 days of being notified by the Municipal Electoral Officer of the elected candidates.	Election Summary Report

Templates for Running an Election

Municipal Affairs has a number of templates that can assist with running an election.

Template Name	Description	Download Link
Ballot for Mayor	Template ballot for mayor.	Download Ballot for Mayor
Ballot for Councillors	Template ballot for councillors.	Download Ballot for Councillors
Election Record	The Election Record is used by the Poll Clerk during voting.	Download Election Record
Statement of the Vote (Councillor)	The Statement of the Vote is filled out the by the Deputy Returning Officer after the votes are counted.	Download Statement of the Vote (Councillor)
Statement of the Vote (Mayor)	The Statement of the Vote is filled out the by the Deputy Returning Officer after the votes are counted.	Download Statement of the Vote (Mayor)
Election Tally Sheet	This sheet is used by the Poll Clerk and at least two others to mark the vote count.	Download Election Tally Sheet
Election Recap Sheet (At Large)	The Recap Sheet is completed by the Returning Officer after they receive the election materials from the Deputy Returning Officer. The Municipal Electoral Officer will verify the Recap Sheet. This sheet is for an 'at-large' system.	Download Recap Sheet (At Large)
Election Recap Sheet (Wards)	The Recap Sheet is completed by the Returning Officer after they receive the election materials from the Deputy Returning Officer. The Municipal Electoral Officer will verify the Recap Sheet. This sheet is for a 'ward' system.	Download Recap Sheet (Wards)
Elector Instructions Poster	Directions for electors on how to fill out their ballot.	Download Elector Instructions Poster